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Protocols for schools allowing third parties, including childcare providers, on school premises
All schools should be aware that there are set protocols
to follow before allowing third parties, including childcare
providers, to use schools sites or premises.
It is very easy to inadvertently allow third parties who occupy
council land or property to obtain security of tenure, which can
result in the council and schools:
- being unable to regain use of that land or property;
- having to pay compensation before they can regain use of the
land or property; and
- not providing for insurance risks and liabilities
The land at foundation schools and the built areas at voluntary
aided schools are not owned by the council (the land at foundation
schools is usually owned by the school’s governing body and the
built areas at voluntary aided schools are usually owned by the
diocese). However, even though the council will not be directly
involved in granting new leases on these areas, it would be helpful
if the council is still consulted, so that overall provision can be
Additionally, any lettings should be properly documented to
protect the school’s position.
It is very important that proper procedures are followed before
any childcare providers are allowed to occupy council land or
The protocols are:
- Contact the Early Years and Childcare Service if you are
considering setting up any form of childcare on a school site.
- The Early Years and Childcare Service will check the school
premises for suitability and security.
- The Early Years and Childcare Service will contact the Place
Planning and Review Team to check whether the proposal fits with
the council’s long-term strategic plan.
- The opportunity to provide childcare will then go to tender,
inviting all childcare providers to submit business plans.
- An interview process will take place with interested childcare
- A childcare provider will be selected.
- Medway Council’s Asset Management Team will draw up a lease or
tenancy agreement between the childcare provider and the
- Schools will also need to contact Medway Council’s Place
Planning and Review Team if any other third parties are interested
in delivering services from school land or property.
- If schools have any queries, they should contact the Asset
Please access the Family
Information Service Directory for further information on Early
Years and Childcare.
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