Licensing

All registered persons must keep records as specified in the Motor Salvage Operators Regulations 2002 and these may be kept in either electronic or manual form. The records must be kept at the registered place of business.

When a registered person receives any vehicle he or she must keep a record of the following:

• details of the vehicle registration number, vehicle identification number, make, model, and colour of the vehicle;
• the name, address and contact details of the supplier of the vehicle;
• details of any proof of identity shown to the registered person by or on behalf of the supplier of the vehicle, to establish the identity of the vehicle supplier, including whether any document produced was a UK photocard driver's licence, passport, utility bill, council tax bill, rent book, or other form of identification containing a photograph of the vehicle supplier;
• the general condition of the vehicle, including details of the type of damage to the vehicle (for example whether the damage has been caused by fire, water or impact) and the part of the vehicle damaged;
• the date on which the information referred to above was entered on the record.

When a registered person sells or otherwise disposes of any vehicle he or she must add the following information to the record:

• the date of sale or other disposal of the vehicle;
• the name, address and contact details of the person receiving the vehicle;
• details of any proof of identity shown to the registered person by or on behalf of the purchaser of the vehicle, to establish the identity of the person receiving the vehicle, including whether any document produced was a UK photocard driver's licence, passport, utility bill, council tax bill, rent book or other form of identification containing a photograph of the vehicle purchaser;
• the condition of the vehicle at the time of disposal (e.g. whether it was repaired, unrepaired, dismantled or in the same condition as at purchase);
• the date when the additional information was entered on the record.

The records must be kept for a period of six years from the date of the last entry on the record for each vehicle.

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