Procurement

Tender documentation will, in general, contain the following items:

• a letter of invitation and instructions to tenderers,
• a pricing document and/or form of tender,
• a specification and/or schedule of rates,
• special conditions of contract or conditions of purchase,
• the council’s general conditions of contract,
• relevant supporting information,
• a pre-addressed label for use in returning the tender.

Contractors will be asked to complete and return the tender documents by a given time and date using the address label provided. If they fail to return their tender by the specified deadline, it will be excluded from the evaluation process. All acceptable tender returns will be kept in a secure container and opened at the same time in the presence of council officers not connected with that particular tender.

Companies will be informed as to whether or not they have been successful in the tendering process. If they are not successful, they can request feedback as to which aspects of their tender were assessed as unacceptable to the council.

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