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Constitution

Medway Council's constitution was updated and agreed at Council on 28 April 2016. The constitution sets out how the council operates, how decisions are made and the procedures we follow to be efficient, transparent and accountable to local people. Some of these processes are required by law, while others are a matter for the council to choose.

Chapter 1: Summary and explanation (pdf 88KB)

Chapter 2: Articles of the Constitution

The constitution is divided into 15 articles.  

Article 1 sets out the council's vision and how we plan to turn this into a reality.

Articles 2-15 explain the rights of local people and how the key parts of the council operate. These are:

Chapter 3: Responsibility for functions

This chapter records which part of the council or which individual has responsibilities for particular decisions:

Chapter 4: Rules

This chapter is divided into eight sets of rules which govern the way the council conducts its business. These are:

Chapter 5: Codes and protocols

Every authority is required to adopt a code of conduct that sets out rules governing the behaviour of its members. All elected, co-opted and independent members of local authorities, including parish councils, are covered by the code.

This code gives advice to members on their involvement in planning matters.

This code provides an outline of how the council expects all its employees to act.

This protocol is designed to ensure effective working relationships between members and employees.

This protocol outlines processes for ensuring the council's communications are effective and sets out the roles of councillors and officers in communications.

Medway Council has adopted the Chartered Institute of Public Finance and Accountancy/Society of Local Authority Chief Executives (CIPFA/SOLACE) code of corporate governance. Corporate governance is the system by which local authorities direct and control their functions and relate to their communities.

This code gives advice to members on their involvement in licensing matters.

This policy outlines the council's commitment to creating an anti-fraud culture and maintaining high ethical standards in its administration of public funds.

This policy covers the procedure for anyone wishing to raise a concern relating to any unethical or unprofessional conduct within the council, such as malpractice and abuse. It is designed to enable concerns to be raised without fear of backlash or victimisation.

This policy sets out the council's commitment to the prevention and detection of bribery and the arrangements in place to ensure all councillors, employees and contractors comply.

This policy sets out the council's commitment to ensuring there are appropriate safeguards in place to prevent, wherever possible, the organisation and its staff being exposed to money-laundering.

These guidelines set out the procedures for approval of ward improvement funds.

Chapter 6: Members allowance scheme (pdf 114KB)

Councillors are not paid, but are entitled to claim certain allowances and expenses for carrying out public duties. This scheme sets out what duties qualify for payments and how they are made.

Chapter 7: Management structure (pdf 66KB)

This sets out the senior management structure of the council in the form of a chart.