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The Electoral Register

What is the register?

The Electoral Register lists the names and addresses of everyone who is registered to vote in public elections.

The Electoral Registration Officer has a legal duty to compile the register for Medway and keep it up-to-date by carrying out an annual canvass of households - usually from September to November.

An updated register is usually published by 1 December each year.

Who uses the electoral register?

  • Election staff, political parties and candidates use the register for electoral purposes
  • Local councils and the British Library hold copies that anyone may look at under supervision. A copy is also held by the Electoral Commission (which sets constituency boundaries for most elections) and the Office for National Statistics
  • Our registers in Medway are located at our local Archives Centre. Please note our Archives Centre is closed from 3 March 2017 to 4 July as they are moving to a new building. During this closure, registers can be viewed at Gun Wharf. Please contact the Electoral Services Team on 01634 332030 to arrange an appointment.
  • The council can use the register for duties relating to security, enforcing the law and preventing crime. The police and security services can also use it for law enforcement
  • The register is used when calling people for jury service
  • Government departments may buy the register to safeguard national security by checking the background of job applicants and employees. Credit reference agencies can buy the register and they help other organisations to check the names and addresses of people applying for credit. They also use it to carry out identity checks when trying to prevent and detect money laundering.

It is a criminal offence for anyone to supply or use the register for anything else.

Annual Canvass 2017

On 1 July 2017, we start our Annual Canvass of all properties across Medway to compile the new Register of Electors 2018 on 1 December 2017. This is a statutory requirement and we require a response from every household in Medway.

We start on 1 July 2017, by emailing all electors (with email addresses against their registration), with the Household Enquiry information, for them to confirm or make changes to. This is a new initiative to save money and the environment by not having to print and post paper forms. If you receive an email from noreply@elecreg.co.uk this is a valid email. Please follow the instructions set out in the email.

If you cannot confirm or make the changes before midnight on Sunday 16 July, or did not receive an email, a paper Household Enquiry form will be sent in the post, which you can respond to via the web, telephone or SMS. Full instructions are given on the form.

If you have any queries, please contact the Electoral Services team on 01634 332030.