There is a lot of government legislation that applies to events and as a result getting permission to hold one can be daunting at the first attempt.

Festivals and events are one of the most powerful ways that we can reflect and celebrate Medway population and culture.

We have provided this information to assist you to ensure compliance with current legislation and best practice in the events industry. 

The Safety Advisory Group which comprises numerous council departments and external agencies such as Police and Fire Authority to look and evaluate events.

In order to evaluate events we have determine the following:

  • Reputation of the applicant and history of previous events
  • Benefit and safety to Medway residents
  • Suitability of the event site
  • Impact of the event on local residents and stakeholders

A good source of information in organising events is “The Purple Guide" which has been written by The Events Industry Forum in consultation with the events industry. Its aim is to help those event organisers who are duty holders to manage health and safety, particularly at large-scale music and similar events.  There is a subscription of £25 for 12 months access to the Purple Guide website, including all updates and additional guidance that may be added during that period.

Event Organiser Role

The event organiser will be responsible for, and take all reasonable steps to ensure:

  • Event Safety
  • Control and monitoring of all persons attending the events
  • Compliance with relevant legislation and obtained the relevant licences
  • Liaised with relevant parties be that emergency services and Council departments
  • Contacted the Safety Advisory Group and/or send the relevant documentation as requested

Booking the venue/location

You will need permission from the land owner or venue owner/licensee to book an event.  Please make sure that you have permission before organising activities.

If you are thinking of holding an event on Council owned land please contact the Greenspaces team.

Event Types

In order to assess the scale, quality and diversity of events we have provided details of the type of events.

Community Events

These are defined as any event organised by charities, not for profit, community or voluntary groups that directly benefit local residents and stakeholders.

Commercial Events

The following are general examples of commercial events:

  • Product launches
  • Corporate Events
  • Marketing and promotional activities for profit making organisations
  • Private lets e.g. a wedding reception / birthday / private party
  • Funfairs and circuses
  • Concerts

Proposed Occupancy for the Event

Small Events

These are events attracting under 500 attendees.

Medium Event

These are events attracting between 500 to 2000 attendees or those events likely to require a Road Closure Order.

Large Event

These are events attracting 2000 or more attendees.

Event Considerations

When organising an event you need to take in to account a number of considerations