Planning your event

When you're planning an event it's important to consider everything from roles and responsibilities, to venues, and how many people might be attending.

Event organiser role

The event organiser will be responsible for, and take all reasonable steps to ensure:

  • event safety
  • control and monitoring of all people attending the events
  • compliance with relevant legislation
  • the relevant licences are obtained
  • you've liaised with relevant parties, for example emergency services and Medway Council departments
  • you've contacted the Safety Advisory Group and sent the relevant documentation as requested

Booking the venue or location

You'll need permission from the land owner, venue owner or licensee to book an event. Make sure that you have permission before organising activities.

If you want to hold your event on Medway Council owned land, like a park or open space, contact the Greenspaces team using this online form:

Request to use council land for an event

Or phone 01634 338 191 from 9am to 4pm. The phone line is open 7 days a week.

Event types

In order to assess the scale, quality and diversity of events, we've provided details of the types of events you might organise:

Community events

These are defined as any event organised by charities, not for profit, community or voluntary groups that directly benefit local residents and stakeholders.

Commercial events

The following are general examples of commercial events:

  • product launches
  • corporate events
  • marketing and promotional activities for profit making organisations
  • private lets for example a wedding reception, birthday or private party
  • funfairs and circuses
  • concerts

Proposed occupancy for the event

Small events

These are events attracting under 500 attendees.

Medium event

These are events attracting between 500 to 2,000 attendees, or those events likely to require a Road Closure Order.

Large event

These are events attracting 2,000 or more attendees.

Event considerations

When organising an event you need to take into account a number of considerations.