Asking a question at a council meeting | Asking a question at a council meeting | Medway Council

You can ask one question of a Member of the Cabinet or a Chairman of a Committee at ordinary meetings of the council.

Public questions cannot be asked at special council meetings. 

When to submit your question

The Chief Executive must receive your question by 12noon, seven working days before the day of the meeting.

View the deadlines for submitting questions 

Information to include

You must give your name, address, and the name of the Member of the Council the question is for.

If you are unsure, you can ask for advice about asking a question at a council meeting online.

Or post your question to: Chief Executive, c/o Democratic Services, Medway Council, Gun Wharf, Dock Road, Chatham, Kent, ME4 4TR.

If your question is accepted for consideration, it will be sent immediately to the member who is expected to answer.  

Reasons questions may be rejected

The Chief Executive may reject a question if it:

  • is not about a matter for which the council has responsibility or which does not affect the area
  • is frivolous, defamatory, offensive, racist, sexist, homophobic or otherwise improper
  • is substantially the same as a question which has been put at a meeting of the council in the past six months
  • requires the disclosure of confidential or exempt information. We will explain why, if your question is rejected

If your question is rejected, we will explain why.

Ask a question at a council meeting

Publishing your question

The Chief Executive will enter each question in a book open to public inspection and will send a copy of the question to the member the question was asked to.

Rejected questions will include reasons for rejection.

If the question has been rejected because it is considered frivolous, defamatory, offensive, racist, sexist, homophobic or otherwise improper, only the fact that a question was received and that it was considered so will be entered.

Copies of all questions will be circulated to all members in the agenda for the meeting and will be made available to the public attending the meeting.

Both your question and a summary of the response will be recorded in the minutes of the meeting unless you do not attend to ask your question. View the agenda and minutes of council meetings.

Attending council meetings

Council meetings are usually held at 7pm on a Thursday at the St George’s Centre, Pembroke Road, Chatham Maritime. 

If you are unable to attend the meeting, you will receive a written response to your question as soon as possible after the meeting. 

If you are attending a council meeting, arrive 15 minutes before the start. You will be met by a member of staff and shown to your seat.

At the meeting, the mayor will invite you to put your question to the member named.

After the meeting you will be given a written summary of the response to your question.