To organise an event on Medway Council land, you must submit an application form and pay the application fee.
Submit an application
For an application to be considered, it must:
- include a suitable level of support information
- comply with the Medway Outdoor Events Policy
- comply with our terms and conditions of hire for parks and open spaces.
Application fee
- Community: £60 (constituted friends groups are exempt)
- Commercial: £180 (includes commercial event, commercial fundraising, amusements, and private hire).
Further fees are applied following event application assessment.
Contact us
Email eventsteam@medway.gov.uk to find out how to submit an application.
What happens next
After an application has been submitted and the application payment fee made, an Event Medway officer will be in touch within 5 working days to begin the event planning process with you.
Event planning
Your event application will follow a 4-stage planning process and be shared with other Medway Council departments and Medway Safety Advisory Group.
You'll need to create event specific documents to evidence how you plan to delivery your event. These document are:
- Event Management Plan
- Risk Assessment
- Event Safety Plan
- Crowd Management Plan
- Traffic Management Plan
- Public Liability insurance.
You may also need additional permissions and licenses. Events Medway officers will let you know what is needed.